Approvals & workflow

Streamline sign-off for designs and downloads.

With BrandStencil you can build approvals into the way people work. Whether it’s a template design or a downloadable asset, approvals happen in-platform—making the process faster, clearer, and easier for everyone.

Workflow taking the hard work

Simplify the approval process

Keep things moving without the bottlenecks.

Because templates keep designs on-brand, many items won’t need approval at all. But when they do, BrandStencil makes it simple:

  • Configure who must approve designs or downloads

  • Notify approvers automatically with reminders

  • Capture a full audit trail of decisions

No more chasing over email—everything happens in one place.

Inspire with shared galleries

Show what good looks like.
Publish approved designs to a gallery for inspiration and reuse. Teams can see examples of best practice and feel confident they’re working from the right foundations..

Workflow 02

Collaborate with ease

Get feedback in context.
Invite colleagues to review and comment directly on designs. Keep conversations transparent, reduce rework, and get faster sign-off with everyone on the same page.

Collaboration tools
Feature Workflow Manage 01

Manage asset lifecycles

Control access from start to finish.
Use clear status workflows to keep assets organised and compliant:

  • Draft → Active → Expired → Archived

  • Require approval before download

  • Capture intended usage at the point of download

  • Apply consent, copyright, T&Cs and expiry automatically

  • Control visibility by team or role


Healthwatch

BrandStencil has allowed us to quickly and consistently build a strong visual brand across more than a hundred individual locations across England.

The ability to share and create resources online means that our network of small teams can produce bespoke publications in-house in a professional, creative way.

Sara Cain
Head of Communications Healthwatch England
Business card

Streamline your approval process

Tell us about your workflow needs and we’ll show you how BrandStencil brings approvals for designs and downloads into one simple system.

Let us walk you through it